Every venue, planner, florist, rental house, and agency you've worked with — kept as living files alongside your client records. Insurance riders, lighting notes, who's reliable, who isn't, and the weddings or projects each one connects to.
The Hudson Farmstead
Hudson, NY
Family farm venue, ~80-guest capacity. Requires $2M insurance rider 30 days out. Best ceremony light: 5–6:30 PM in late summer. Tight reception tent, plan tighter family formals. Bridal suite is the upstairs barn loft — limited natural light.
Marigold Florals
Brooklyn, NY
Lia is the contact — Olive & Pine's go-to. Drops product an hour before call time, always. Her palette skews muted and seasonal — beautiful for editorial.
Saltwater Planning
Asheville, NC
Rachel runs tight timelines. Builds 8-min portrait windows, no extras. Push back early or you'll be making up time at sunset. Communicates via WhatsApp.
Kestrel Stationery
Hudson, NY
Hand-letters invitation suites. Worth requesting flat-lay at the start of the day — gorgeous detail story. Ships out advance copies for shoot.
Cedar & Crow Rentals
Catskills, NY
Rentals: tableware, vintage rugs, lounge. Scuffed glassware twice — confirm condition on arrival. Owner: Mike. Discount on weekday weddings.
Northwind Studio
Chicago, IL
First-time work: hospitality editorial, 3-city. AP team is small; expect direct CMO involvement. Net-30, signed MSA required.
Why this lives here.
"Does my bride have a preferred side?" goes on her client profile. "Does this venue require a $2M rider 30 days out?" goes on the venue. Margin separates client files from vendor files so the right knowledge surfaces at the right moment — and so when you book a new wedding at a venue you've shot before, the rider task and the light-window note are already there.